Purpose:

The purpose of this policy is to establish a standardized method for requesting vacation.

 

Policy:

Operations personnel shall be given the opportunity to select vacation time for the next calendar year based on seniority. Employees should have his/her request into the Assistant Chief in charge of scheduling by December 15^th of the prior year. The Assistant Chief shall have the vacation calendar out to employees prior to January 1^st.

 

If employees choose to wait, vacation request will be handled on a first come, first serve basis.

 

Employees shall fill out the vacation request form and submit to the Assistant Chief no later than the fifteenth (15^th) of the month prior to the date requested off. The Assistant Chief will approve or deny the request and a photo copy will be placed in the employee’s mailbox or an e-mail will be sent. If the request is approved, a copy will also be placed in shift captain’s mailbox or an e-mail sent for his/her notification.

 

No less than twelve (12) hours will be approved for vacation.

 

Vacation Selection:

The vacation selections shall be made based on the following:

n     No more than two (2) persons being on scheduled leave at one time, and no more than one (1) person per shift.

n     No more than one (1) Shift Captain shall be off on vacation leave at a time.

n     The following Holidays will not be approved for vacation request unless the employee has already found coverage which is approved by the Assistant Chief in charge of scheduling.

o      New Years Day

o      Memorial Day

o      July 4^th

o      Labor Day

o      Thanksgiving Day

o      Christmas Day